HIPAA Notice of Privacy Practices

Effective Date: December 1, 2025

Overview

Sound Mind Psychiatry, LLC is committed to protecting the privacy of your protected health information (“PHI”) in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

This Notice describes how medical information about you may be used and disclosed and how you can access this information.

Our Responsibilities

We are required by law to:

  • Maintain the privacy and security of your PHI

  • Provide you with this Notice of our legal duties and privacy practices

  • Follow the terms of this Notice currently in effect

How We May Use and Disclose Your Information

We may use and disclose your PHI without your authorization for the following purposes:

Treatment

To provide, coordinate, or manage your mental health care, including communication with other healthcare providers involved in your treatment.

Payment

To bill and receive payment for services provided, including processing payments through third-party vendors such as Stripe.

Healthcare Operations

To support practice operations such as quality assurance, documentation, scheduling, and administrative functions.

Legal and Safety Requirements

When required by law, court order, or to prevent a serious threat to health or safety.

Use of Technology and Telehealth

Services are provided through secure, HIPAA-compliant telehealth and electronic health record platforms, including JotPsych. Reasonable safeguards are used to protect the confidentiality of your PHI.

Your Rights

You have the right to:

  • Access and obtain a copy of your medical records

  • Request corrections to your health information

  • Request restrictions on certain uses or disclosures

  • Request confidential communications

  • Receive a list of certain disclosures

  • File a complaint if you believe your privacy rights have been violated

You will not be retaliated against for filing a complaint.

Complaints

If you believe your privacy rights have been violated, you may contact:

Sound Mind Psychiatry, LLC
Email: info@psychsoundmind.com

You may also file a complaint with the U.S. Department of Health and Human Services.

Changes to This Notice

We reserve the right to change this Notice. Any updated Notice will be posted on our website and available upon request.